Software for Managing Shift Workers
Stop juggling rotas. Start scheduling shifts in seconds with StaffSavvy.
Whether you run a theatre, music venue, hospitality space, or complex shift-based team, managing rotas shouldn't take up your whole week. StaffSavvy automates shift worker management—from bulk-scheduling and integrations to time tracking, availability, and payroll.
Designed for Complex Shift-Based Workflows
Shift work isn't like standard 9-to-5 desk work. Rotas change weekly based on event schedules, foot traffic, and variable staff availability. StaffSavvy gives team managers full control while giving employees an easy, self-serve mobile experience.
Automated & Bulk Shift Scheduling
Say goodbye to spreadsheet headaches. Group shifts by role, event, or department, and auto-assign qualified team members based on their real-time availability and contracted hours. Create entire monthly rotas in a few clicks.
Direct Integrations (Artifax and more)
Don't enter data twice. StaffSavvy syncs seamlessly with event management tools like Artifax. Your event details, timings, and staffing requirements flow directly into your scheduler, allowing you to build front-of-house and bar rotas instantly.
Staff Self-Service App
Give shift workers total transparency. Employees can view rotas, submit holiday requests, set availability, drop shifts, or swap shifts with manager approval—all from their smartphones.
Smart Time & Attendance
Ensure accurate pay with GPS and kiosk clock-in/clock-out tools. Automatically match actual worked hours against scheduled shifts and sync clean data directly to your payroll system.
Frequently Asked Questions
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When generating a schedule, managers can choose from specific allocation algorithms depending on operational priorities:
Equal Shift Spread: Calculates historical and future scheduled hours to distribute shifts fairly across all staff.
Prioritise Working the Same Day: Minimises fragmented schedules by giving additional shifts on the same day to staff already on-site.
String of Similar Shifts: Clusters identical shift times (e.g., three consecutive night shifts) before rotating staff, maintaining rest consistency.
Travel Distance / Location: Prioritises staff located closest to the venue to reduce travel time and transport costs.
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Yes. Staff can request shift swaps through the app. The system automatically verifies that the covering employee is qualified and available before passing it to a manager for final approval.
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Yes. StaffSavvy features built-in Contract Restrictions that enforce legal and company fatigue rules. The system automatically alerts managers or blocks shift assignments if a schedule violates minimum rest periods between shifts (e.g., 11 hours between shifts), exceeds maximum consecutive working days, or breaches maximum weekly hour caps.
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StaffSavvy exports formatted wage data directly to major UK payroll engines (including Sage Payroll, iTrent, Pegasus Opera, and MiraclePay), as well as customizable CSV/Excel formats. The platform maps employee references, cost centers, NI numbers, pay elements, and venue codes directly onto the export file, eliminating manual data entry between timesheets and payroll.
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StaffSavvy offers digital Time & Attendance through mobile GPS clock-in, web kiosks, or on-site tablet terminals. The system automatically compares clock-in times against the published schedule and flags discrepancies (such as late starts, early departures, or unscheduled overtime) for manager review on the digital wage sheet before hours are approved for payroll.
Training and Support You Can Trust
Unlimited training and support from a team of real people with years of experience.
Beth
Theatre & Integrations Specialist
Emily
HR Specialist
Jessica
Visitor Experience Specialist
Poppy
Key Account Manager