Solutions
Shifts & Schedules
StaffSavvy specialises in scheduling and rotas for complex shift-based organisations.
Forget locking yourself away for hours creating schedules. Our automated scheduling tool understands your team’s needs and sets shifts that work for everyone at the click of a button.
Easily build a template for any given event or day based purely on the skills and times you need them, and any combination of shift patterns can be configured. Store and use as many templates as you need.
Staff self-managed availability calendar
StaffSavvy software takes into account all of your staff’s availability. It knows their contracts, their holiday, the hours they can’t work, the training they’re booked on, their contracted hours, the other shifts they’ve already committed to and more. It uses all this information to make a schedule that works for everyone.
You can also allow staff to swap shifts to save time on back-and-forth communication about covering shifts.
Managers set the rules, but don’t have to do the admin.
Highly flexible and powerful rules
Our contract restrictions and manipulation rules allow for all scenarios.
Whether you need to work around minimum call times, overtime payments or specific compensation, we’ve got you covered.
Easily manage part-time, casual, freelancers, volunteers and more on the one platform.
Different departments, different rules
Run multiple different rule sets and management structures while retaining the same simple-to-use interface and templates.
Shift Deployments
Keep track of who needs to be where in your venue during a shift. Easily plan templates with multiple areas and positions that can be auto-filled at the click of a button.
Easily view shift deployments online, in the staff app or print them out by staff or position.
“StaffSavvy successfully replaced several different systems with a single unified rota and a formal messaging platform. It saves our managers hours of work every week compared to the system it replaced; it’s a winner!”
Anthony Lynch
Head of Front of House & Tours, Royal Albert Hall
Budgets at a glance
Easily tweak shift times until the cost estimate for your day is exactly where it needs to be.
Use straightforward fixed staff costs or even a percentage of sales for that day.
“What started out as a project to align everyone on the same scheduling platform has turned into something even better for the whole organisation.”
Josh Chandler
Senior Systems and Technology Business Partner, Roundhouse
Training and Support You Can Trust
Unlimited training and support from a team of real people with years of experience.
Beth
Jessica
Theatre & Integrations Specialist
Visitor Experience Specialist
Emily
Poppy
HR Specialist
Key Account Manager
Trusted by Industry Leaders
Rota & Scheduling FAQs
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Yes. StaffSavvy is easily customisable to your various venues and departments. You can manage multiple venues at once with Venue Groups. It tracks shift start times, locations, and travel distances to allow multi-venue shifts while enforcing rest periods and travel buffers. All while taking into account staff-specific contract rules.
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Yes, in the StaffSavvy mobile app, you can allow staff to swap shifts with each other, provided they have the correct skill.
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StaffSavvy maintains a central record for every employee. If a shift is assigned at Venue A, that employee is automatically unavailable for overlapping shifts at Venue B.
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Yes, in Contract Restrictions you can define what rules are applied to working hours per week, breaks, rest between shifts and so on. Read more details about Contract Restrictions on our Support Site.
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Yes. We offer two different packages, HR & Scheduling and Scheduling Only. Head to our Product Features page to see what is included in each package.
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Each contract or staff member can have different pay elements attached to their profile. Easily manage overtime, bank holiday pay, sleep-in, minimum paid hours and more.
