Sectors

Student Unions

Utilise the digital document system, remote training tools, digital shift schedules, and time sheets all at your fingertips.

Your own powerful staff management platform with tools specifically tailored for Student Unions. Consolidate all staff information in one place and allow your management team to focus on their job rather than admin!

Crowd of graduates in caps and gowns outside a university building for a graduation ceremony.

StaffSavvy Feature Highlights for Student Unions

  • Certificates and Learning Management Integrations

  • Welfare and Performance documents

  • Easy approval of digital timesheets

  • Staff self-managed availability and shift-swapping

  • Ideal for managing a large team of part-time staff

  • All HR documents in one place

  • Triggers and tasks to cut down admin time

  • Easily manage a variety of staff contract types

  • Staff communication tools with read acknowledgement

  • Training and Exams built into the software

All Your HR Tools On One Platform

  • Recruitment

  • Onboarding

  • Right to work

  • Documents

  • Communication

  • Welfare & Performance

  • Triggers & Tasks

  • Time & Attendance

  • Scheduling

A computer screen displaying a staff contracts page with a red notification banner at the top that says 'Maximum Hours Reached!' Overlapping the screen is a woman with curly hair, smiling, wearing a floral patterned shirt, holding a camera to her face.

Improved Compliance

  • StaffSavvy combines HR tools and right-to-work compliance to create a central shift, payroll and training hub for any student union.

  • Prevent unqualified or undocumented staff from taking shifts, reducing management time spent on spot checks and admin.

  • Staff are responsible for providing their compliance details and documentation and are given clear guidance on what documents they need to provide.

  • The system knows when every document or qualification expires, and staff are automatically reminded ahead of time to provide new documents.

Screenshot of Staff & Contract Settings page on Staffsavvy platform, showing options for employment eligibility documentation, rehire period, shift scheduling, and document upload permissions.

More control, means more engagement

Tailor your communications to staff who need to know, when they need to know. Is there an event change, an available shift, a new policy? Just send a message to the relevant staff who work in that area.

With staff changing often we make it easier for you to keep track of who needs what, when.

Screenshot of a web interface titled 'StaffSavvy' showing a section labeled 'News Message' with fields for department, title, message, sender, and options to publish now or later, on a pink and white background.

Different Departments, Different Rules

Many of our Student Unions love that they can different sets of rules for each of their departments. One doesn’t always work like the others and that’s why we built StaffSavvy this way.

Screenshot of Staff & Contract Settings page on StaffSavvy platform, displaying options for managing staff absences including thresholds and default actions.

Trusted by Student Unions

  • Warwick SU logo in pink
  • Logo of the Westminster Students' Union with stylized text.
  • Logo for SUBU, Students' Union at Bournemouth University with blue text on a white background.
  • Logo of Worcester Students' Union with large stylized 'W' and 'U' in shades of blue.
  • Exeter Students' Guild logo with bold orange and green text on a white background.
  • University of Leicester logo with a shield featuring a white open book and red flowers, and the text 'University of Leicester'.
  • Logo of Guild of Students with a stylized green emblem and purple text
  • Union of Brunel Students logo on a dark background
  • University of Sheffield logo with colorful text spelling 'UNICUS'.
  • UEA Sussex logo with black and white text.
  • Text saying 'Students Union UCL' in blue letters.
  • Staffordshire Student Union logo
  • Swansea University Students' Union logo with a large letter 'U' and text in Welsh and English.
  • Logo of University of Sussex Students' Union with a stylized leaf design in pink and black text.
  • Surrey Students' Union logo with a stylized pink stag head and text
  • Subu Students' Union Bournemouth University logo with blue text on a black background.
  • Red triangular flag with white text that reads 'The Students' Union at UWE'.
  • Southampton University Students' Union logo with the acronym SUSU and three icons representing community, learning, and support.
  • Logo of Sheffield Students' Union with a stylized blue shield and the text 'Sheffield Students' Union' in blue and purple.
  • University of Salford Students' Union logo with initials USSU, colored in blue and yellow.
  • Logo of Nottingham Trent Students' Union with large colorful letters 'NTSU' and black text underneath.
  • Logo of the Students' Union at the University of Manchester.
  • the union manchester metropolitan university logo
  • LSU Loughborough Students' Union logo with pink and purple colors
  • Liverpool Guild of Students logo with green text and emblem on a black background
  • Leeds University Union logo with teal text and icon elements
  • Black background with gray text that reads 'LBSU'
  • KSU logo
  • Close-up of a purple and white flower on a dark background for Keele SU logo
  • KCLU Our Students' Union logo with red and white text
  • Hull University Student's Union logo
  • Partial pink text on a black background, reading 'HERTS SU'.
  • Greenwich Student's Union logo
  • Logo of Edinburgh University Students' Association featuring text and a geometric outline
  • Edge Hill Students' Union logo with black text on a white background.
  • Logo of Your Students' Union with a large purple circle and colorful squares
  • Close-up of the word 'UNION' in bold black letters on a light background.
  • Brighton Students' Union logo with teal and black text
  • BEDS SU Colorful circular logo with the letters 'SU' in the center, surrounded by segments of red, orange, yellow, light blue, and green.

Training and Support You Can Trust

Unlimited training and support from a team of real people with years of experience.

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Beth

Theatre & Integrations Specialist

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Emily

HR Specialist

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Jessica

Visitor Experience Specialist

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Poppy

Key Account Manager

  • "Very quick response and resolved everything I needed to know. The service could not have been any better. Thank you Emily."

    Worcester SU

  • "The support from the entire team is outstanding - 10 stars out of 10!"

    Warwick Student Union

  • "The team are super helpful, really personable, and responsive when we need help or advice. "

    York Student Union

  • "Excellent service and quick resolution to my problem."

    Worcester Student Union

  • "Jess was really helpful - esp understanding of the importance of our query and the urgency around it :)"

    Liverpool SU

  • "Not good - great, as always! :)"

    Sussex SU

  • "I'm very impressed with the prompt response I got."

    Reading SU

  • "Your support team are simply amazing and so patient with me. Very grateful for them."

    Brighton Students Union

  • "Thank you for your support, very efficient."

    Westminster Students Union

  • "The response to my enquiry was really quick."

    UNICUS - The University of Sheffield

  • "Quick response and helpful to my problem, thank you."

    Loughborough SU

  • "Helpful as always, thank you so much team :-)"

    Coventry SU

  • "Quick and efficient, great communication!"

    Greenwich SU

“StaffSavvy has been a great platform for informing a large casual team of SU updates. Using the News system, we’ve bettered our previous form of printing out news and sticking it on notice boards, or being reliant on managers to tell their staff things on Facebook.

We’ve seen a noticeable uplift in engagement with our student staff which in turn has helped shape some staff events and increase staff engagement with some of our democratic activities such as Officer elections.”

Iain Armstrong

Head of Operations, University of Sheffield Students’ Union

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Full Case Study

Student Union HR & Scheduling FAQs

  • Student staff schedules shift drastically between academic terms, assessment periods, and university holidays. StaffSavvy makes managing this simple:

    • Academic Timetable Sync: Student staff can submit their availability to line up with lecture timetables so the system automatically blocks out their academic hours and prevents accidental scheduling conflicts.

    • Term-Time Contracts: Set automated limits (e.g., maximum 15–20 hours per week during term) to ensure compliance with university guidelines and visa restrictions.

    • Holiday Hours: Staff can set separate availability for holiday periods, allowing SUs to easily identify who is remaining on campus for summer or Easter operations.

  • Yes. StaffSavvy allows student workers to hold multiple roles and rates of pay under one central profile:

    • A student can work as a Bartender on Friday night, a Retail Assistant on Saturday, and a Welcome Week Steward on Monday.

    • The system automatically tracks permissions, role-specific pay rates, and skill requirements while consolidating all hours into a single unified timesheet and pay run.

  • With thousands of students graduating and new intakes arriving each year, onboarding can be overwhelming. StaffSavvy streamlines turnover with:

    • Bulk Onboarding & Recruitment: Rapidly invite and onboard hundreds of new student workers with digital right-to-work checks, contract signatures, and policy sign-offs before term starts.

    • Automated Offboarding: Easily filter and archive graduating cohorts at the end of the academic year, preserving historical records without cluttering active scheduling pools.

  • International students on Student Visas often have strict legal working limits (e.g., maximum 20 hours per week during term time). StaffSavvy safeguards your SU by:

    • Setting hard weekly hour caps tailored to visa categories.

    • Triggering automatic warnings or hard stops for schedulers if a proposed shift or shift swap would push a student over their legal limit.

  • Yes. SUs run on flexibility, and StaffSavvy’s peer-to-peer shift trading allows students to exchange or surrender shifts directly through the mobile app:

    • Rule Engine Check: The platform automatically verifies that the covering student has the necessary training (e.g., Personal License / DPS training or food hygiene certification) and hasn't reached maximum hour limits.

    • Instant Fill: Unassigned shifts can be offered to qualified student pools, allowing open slots to be filled in minutes without manager intervention.

  • For major campus events, StaffSavvy offers Mass Shift Publishing & Bidding:

    • Managers can build large event shift templates for Welcome Fair, club nights, and gig nights.

    • Shifts can be published to hundreds of casual student staff simultaneously, letting them claim shifts on a first-come, first-served basis or submitting interest for manager approval.